Minutes of Guelph City Council

-
Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
Absent:
  • Councillor M. Salisbury
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack, Deputy Chief Administrative Officer, Public Services
  • K. Dedman, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • M. Ellis, General Manager, Human Resources
  • J. Sales, General Manager, Strategy, Innovation and Intergovernmental Services
  • D. McMahon, Manager, Legislative Services / Deputy City Clerk
  • L. Cline, Council and Committee Coordinator
  • D. Tremblay, Council and Committee Coordinator

2.
Call to Order - 5:30 p.m. 
 

Mayor Guthrie called the meeting to order. (5:34 p.m.)

2.1
Disclosure of Pecuniary Interest and General Nature Thereof
 

Councillor Downer disclosed a pecuniary interest with respect to item 3.4 2021 Budget and Union Considerations as she has a family member who works for the City of Guelph and is a union member.  

3.
Authority to move into closed meeting
 

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Goller

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Sections 239 (2)(b) and (d) of the Municipal Act relating to personal matters about an identifiable individuals, including municipal or local board employees and labour relations or employee negotiations.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

    The following matters were considered:


4.
Open Meeting – 6:30 p.m.
 

Mayor Guthrie called the meeting to order. (6:31 p.m.)

4.4
Closed Meeting Summary
 

Mayor Guthrie spoke regarding the matters discussed in closed session and identified the following:

Disclosure of Pecuniary Interest and General Nature Thereof
Councillor Downer disclosed a pecuniary interest with respect to item 3.4 2021 Budget and Union Considerations as she has a family member who works for the City of Guelph and is a union member.  Councillor Downer left the meeting and did participate or vote on the matter.  

November 2020 Public Appointments to Advisory Committees, Boards, Agencies, Commissions, Associations - 2020-135
The Mayor advised that information was received and Council will report on this matter as part of the next item.

2021 Budget and Union Considerations 
Council received information and no direction was provided to staff.  

5.
Special Resolution
 

5.1
November 2020 Public Appointments to Advisory Committees, Boards, Agencies, Commissions, Associations - 2020-135
 

Mayor Guthrie advised that clause 4 was not discussed in closed session.   

  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt
    1. That Michael East and Bryan Douglas McPherson be reappointed to the Accessibility Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    2. That Mike Hryn and Timothy Dewhirst be reappointed to the Art Gallery of Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    3. That Michelle Allison be appointed to the Committee of Adjustment for a term ending November, 2022 or until such time as a successor is appointed.
    4. That the Downtown Advisory Committee be paused, and no meetings be held, or members appointed, pending completion of the economic development strategy.
    5. That Matt Anstett, Bill Birdsell, Peter Kastner, Kevin McDermott and John Marc Ricke be reappointed to the Economic Development Advisory Committee for a term ending November, 2021 or until the completion of the economic development strategy.
    6. That David Durbin, Alastair McCluskey, Dorothe Fair and Garrett Duval be appointed to the Economic Development Advisory Committee for a term to commence January, 2021 and ending November, 2021, or until the completion of the economic development strategy.
    7. That the following individuals be reappointed to the Board of Trustees of the Elliott as follows:
      a. Ravi Sathsivan, term ending November 30, 2021;
      b. Donna Kentner, term ending November 30, 2022; and
      c.  Lisa Woolley, term ending November 30, 2023;
      or until such time as a successor is appointed.
    8. That Michael Winters be reappointed to the Heritage Guelph Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    9. That Larissa Viel and Andrew Ramsaroop be reappointed to the Guelph Museums Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    10. That Heena Mistry be appointed to the Guelph Museums Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
    11. That Denise Renaud be reappointed to the Planning Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    12. That Scott Moriarity be appointed to the Planning Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
    13. That John Fisher be reappointed to the Public Art Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    14. That Erin Szikora be appointed to the Public Art Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
    15. That Andrew Maloney be reappointed to the Guelph Sports Hall of Fame Board of Directors for a term ending November, 2022, or until such time as a successor is appointed.
    16. That Jonathan Scott be reappointed to the Tourism Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    17. That Amanda Stevenson and Fawkes Conibear be reappointed to the Transit Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    18. That Eric Meliton be reappointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November, 2022 or until such time as a successor is appointed.
    19. That Taylor Dorland and Rahim Kanjie be appointed to the Water Conservation and Efficiency Public Advisory Committee for a term ending November, 2021 or until such time as a successor is appointed.
    20. That Gordon Price and Alice Carpenter be appointed to the Waste Resource Innovation Centre Public Liaison Committee for a term ending November, 2021 or until such time as a successor is appointed.
    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

6.
Confirmation of Open Minutes
This item has attachments. 

1.Special Council Minutes - October 7, 2020.pdf
2.Council Planning Minutes - October 13, 2020 .pdf
3.Special Council Workshop Minutes - October 19, 2020 .pdf
4.Council Minutes - October 26, 2020 .pdf
5.Committee of the Whole Minutes - October 5, 2020 .pdf
  • Moved ByCouncillor Allt
    Seconded ByCouncillor Gordon

    That the minutes of the open Council Meetings held October 7, 13,19 and 26 2020, and Committee of the Whole meeting held October 5, 2020, be confirmed as recorded and without being read.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

7.
Committee of the Whole Consent Report
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Goller

    That the November 23, 2020 Council Consent Agenda as identified below, be adopted:

7.1
City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186
This item has attachments. 

1.City of Guelph Staff Nomination to AMO Board of Directors - Large Urban Caucus Staff Vacancy - 2020-186.pdf
    1. That Council support the Expression of Interest of Stephen O’Brien, General Manager, City Clerk’s Office / City Clerk, to serve as a municipal employee member of the Large Urban Caucus of the Association of Municipalities of Ontario’s Board of Directors for the 2020-2022 Board term.
    2. That the City assume the costs of staff participation on the Association of Municipalities of Ontario’s Board should the Expression of Interest be successful.
    3. That Council direct Intergovernmental Services staff to support the City Clerk’s participation if selected to serve on the Association of Municipalities of Ontario’s Board.
    4. That staff be directed to provide a letter indicating Council’s support as part of the Expression of Interest to be sent to the Association of Municipalities of Ontario.

7.2
Corporate Records Retention By-Law Amendment - 2020-156
This item has attachments. 

1.Corporate records retention by-law amendment - 2020-156.pdf
2.Attachment-1 Municipal Act s254 s255.pdf
3.Attachment-2 Corporate Records Retention By-law.pdf
4.Attachment-3 Schedule 1 Records Retention Schedule.pdf
    1. That the amended Corporate Records Retention By-law dated November 2, 2020, included as Attachment-2 to this report, be approved.

7.3
2020 Corporate Asset Management Plan and Progress Report - 2020-161
This item has attachments. 

1.2020 Corporate Asset Management Plan and Progress Report - 2020-161(1).pdf
2.Attachment 1 - Asset Management Roadmap 2020-2024(1).pdf
3.Presentation - Asset Management Plan and Progress Update(1).pdf
    1. That the 2020 Corporate Asset Management Plan dated November 2, 2020 be approved.
  • Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

9.
Items for Discussion
 

9.1
2020-2022 City Council Appointments - 2020-182
This item has attachments. 

1.2020-2022 City Council Appointments - 2020-182.pdf
2.City Council Appointment Procedures.pdf
  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Allt
    1. That the City Council Appointment Procedures, included as Attachment-1 to the November 23, 2020 report titled 2020-2022 City Council Appointments, be approved.
    2. That staff be directed to amend by-law (2014)-19694 establishing the Downtown Guelph Business Association Board of Directors to include the mandatory appointment of one councillor elected in ward one, two or three and one councillor elected in ward four, five or six to the Downtown Guelph Business Association Board of Directors.
    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Billings

    That Councillor Allt be appointed as Committee of the Whole Audit Services chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Gordon

    That Councillor Goller be appointed as Committee of the Whole Corporate Services chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Hofland

    That Councillor MacKinnon be appointed as Committee of the Whole Public Services chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Goller
    Seconded ByCouncillor Downer

    That Councillor O'Rourke be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Caron

    That Councillor Goller be appointed as Committee of the Whole Audit Services vice-chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Downer
    Seconded ByCouncillor Allt

    That Councillor MacKinnon be appointed as Committee of the Whole Corporate Services vice-chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Gibson
    Seconded ByCouncillor Goller

    That Councillor Downer be appointed as Committee of the Whole Public Services vice-chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Caron
    Seconded ByCouncillor O'Rourke

    That Councillor Gibson be appointed as Committee of the Whole Infrastructure, Development and Enterprise Services vice-chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Hofland
    Seconded ByCouncillor O'Rourke

    That Councillor Downer be appointed as the Committee of Management for the Elliott chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Billings
    Seconded ByCouncillor Gordon

    That Councillor Hofland be appointed as the Committee of Management for the Elliott vice-chair for a term ending November 15, 2022.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Allt
    Seconded ByCouncillor Downer
    1. That Mayor Guthrie and Councillors Allt, Gibson, Hofland and MacKinnon remain appointed as members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-committee until December 31, 2020.
    2. That Service Area Chairs appointed on November 23, 2020 be made members of the Chief Administrative Officer Recruitment, Selection and Performance Sub-Committee on January 1, 2021.
    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
  • Moved ByCouncillor Caron
    Seconded ByCouncillor Goller

    That staff be directed to conduct a review of advisory committee policies that includes establishing a requirement for a once-per-term review of advisory committee terms of reference, as part of the mid-term governance review to come before Council in Q1/Q2 2021.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

11.
Suspend Procedural By-Law
 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Bell

    That section 4.1 and 4.3 of the City’s Procedural By-law be suspended to allow for discussion relating to Bill 229, the Protect, Support and Recover from COVID-19 Act.

    Voting in Favour: (10)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, and Councillor O'Rourke
    Voting Against: (2)Councillor Gibson, and Councillor MacKinnon
    Carried (10 to 2)

12.
Bill 229 - The Protect, Support and Recover from COVID-19 Act
 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Bell
    1. That the City of Guelph encourage the Government of Ontario to pause on proposed Conservation Authority changes by either amending or removing Schedule 6 of Bill 229 in accordance with feedback and further consultations with Conservation Authorities and municipalities to address these concerns, including the development of proposals that will improve Conservation Authority operations while strengthening environmental protections for the people of Ontario and ensuring cost-neutrality for municipal governments.
    2. That this resolution and a copy of the Grand River Conservation Authority Report (GM-11-20-85) Proposed Amendments to the Conservation Authorities Act through Bill 229, be forwarded to the Premier, the Minister of Environment, Conservation and Parks, the Minister of Natural Resources and Forestry, the Minister of Municipal Affairs and Housing, the Minister of Finance, Conservation Ontario and the Association of Municipalities of Ontario (AMO).
    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

13.
By-laws
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Allt

    That By-laws Numbered (2020)-20543 to (2020)-20545 are hereby passed.

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)

14.
Mayor’s Announcements
 

Councillors Gibson and Bell will be holding a virtual town hall to discuss community safety with Police Chief Colby on Tuesday, November 24, 2020 at 7:00 p.m. 

Councillors MacKinnon and O'Rourke will be hold a virtual budget town hall with Tara Baker, General Manager, Finance, City/Treasurer on Tuesday, November 24, 2020 at 7:00 p.m. 

15.
Adjournment
 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Allt

    That the meeting be adjourned.  (7:27 p.m.)

    Voting in Favour: (12)Councillor Billings, Councillor Caron, Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Downer, Councillor MacKinnon, and Councillor O'Rourke
    Carried (12 to 0)
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