Minutes of Guelph City Council

-
Remote meeting live streamed
on guelph.ca/live
Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Absent:
  • Councillor J. Hofland
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • T. Baker, General Manager, Finance/City Treasurer
  • J. Sales, General Manager, Strategy, Innovation and Intergovernmental Services
  • G. Clark, Manager, Financial Strategy and Long-term Planning
  • L. Jefferson, Manager, Park and Trail Development
  • J. Slater, Manager, Information, Privacy and Elections/Deputy City Clerk
  • D. Beemsigne, Strategy and Performance Reporting Advisor
  • T. Hanna, Park Planner
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • L. Cline, Council and Committee Coordinator
  • D. Tremblay, Council and Committee Coordinator

1.
Call to Order
 

Mayor Guthrie called the meeting to order (5:43 p.m.).

2.
Authority to move into closed meeting
 

  • Moved ByCouncillor Caron
    Seconded ByCouncillor Goller

    That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to Section 239 (2)(d) of the Municipal Act relating to labour relations or employee negotiations.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

    The following items were discussed.


3.
Open Meeting
 

Mayor Guthrie called the meeting to order (6:02 p.m.).

3.1
Closed Meeting Summary
 

Mayor Guthrie spoke regarding the items discussed in closed and identified the following:

Confirmation of Closed Minutes

The minutes of the Closed Council meeting held April 26, 2021 and the closed Committee of the Whole meeting held April 6, 2021 were adopted.

Non-union Municipal Employee Group Compensation Review - 2021-206

Information was received and staff were given direction on this matter.

Closed Report - June 2021 Public Appointments to Advisory Committees of Council

A motion will be brought forward regarding this item during the open meeting at 6:30 p.m.

Council recessed at 6:05 p.m. and reconvened at 6:30 p.m.

4.
June 2021 Public Appointments to Advisory Committees of Council - Open - 2021-178
This item has attachments. 

1.June 2021 Public Appointments to Advisory Committees of Council - Open - 2021-178.pdf
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Allt
    1. That Sian Matwey be appointed to the Board of Trustees of the Elliott for a three-year term ending June 2024 or until a successor is appointed.
    2. That Kuusta Laird Barry, Aida Valois and Sally Wismer be reappointed to the Community Grant Allocation Panel for a term ending November 2022 or until such time as a successor is appointed.
    3. That Chris Cassolato, David Durbin and Garrett Duval be reappointed to the Guelph Sports Hall of Fame Board of Directors for a term ending November 2022 or until such time as a successor is appointed.
    4. That Mike Puddister, Liana D’Andrea, Emily Damstra, Justine Richardson, Tom Nicholls, Nathan McFadden, Martin Lichfield and Erica Wilkinson be reappointed to the Natural Heritage Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    5. That Paul Fitzpatrick and Mario Dechamps be reappointed to the Property Standards Committee for a term ending November 2022 or until such time as a successor is appointed.
    6. That Ran Zhu be reappointed to the Transit Advisory Committee for a term ending November 2022 or until such time as a successor is appointed.
    7. That Larry Conrad and Rebecca Grieve be appointed to the Waste Resource Innovation Centre Public Liaison Committee for a term ending November 2022 or until such time as a successor is appointed.
    Voting in Favour: (12)Councillor Salisbury, Councillor O'Rourke, Councillor MacKinnon, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

5.
Confirmation of Open Minutes
This item has attachments. 

1.May 10, 2021 Council Planning Minutes.pdf
2.May 17, 2021 Council Workshop Minutes.pdf
3.May 26, 2021 Special City Council Minutes.pdf
4.May 31, 2021 City Council Minutes.pdf
5.May 3, 2021 Committee of the Whole Minutes.pdf
  • Moved ByCouncillor Gibson
    Seconded ByCouncillor Caron

    That the minutes of the open Council Meetings held May 10, 17, 26 and 31, 2021, and the open Committee of the Whole meeting held May 3, 2021, be confirmed as recorded and without being read.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

6.
Committee of the Whole Consent Report
 

The following items were extracted:

Update on Subsidy Policy - 2021-153

Capital Program Resourcing Strategy - 2021-39

  • Moved ByCouncillor Gordon
    Seconded ByCouncillor Gibson

    That the June 28, 2021 Committee of the Whole Consent Report as identified below, be adopted:

6.1
Paramedic Service Response Performance 2020 and Performance Plan 2022 - 2021-150
This item has attachments. 

1.Paramedic Service Response Time Performance Plan 2020-2022 - 2021-150.pdf
    1. That the Response Time Performance Plan for 2022 be set as recommended by staff.

6.2
Process on Awarding Funding from the Affordable Housing Reserve - 2021-156
This item has attachments. 

1.Process on Awarding Funding from the Affordable Housing Reserve - 2021-156.pdf
    1. That the County of Wellington lead an annual intake process to recommend financial incentives from the Affordable Housing Reserve.
    2. That the County of Wellington recommend financial incentives for up to $1.5 million from the Affordable Housing Reserve in a 2021 Request for Proposal process.

6.3
Guelph Community Sports Dome - Future Use Options - 2021-148
This item has attachments. 

1.Guelph Community Sports Dome - Future Use Options - 2021-148.pdf
    1. That the City of Guelph retains the Guelph Sports Dome as a municipally-owned recreation facility asset for community use.
    2. That the Recreation Division of the Culture and Recreation Department operates, programs, rents, maintains, and budgets for the Guelph Community Sports Dome.
    3. That the Guelph Community Sports Dome operating budget be considered in the City’s 2022 budget and the capital budget requirements be updated in the capital forecast as appropriate.

6.4
2020 Consolidated Financial Statements and External Audit Findings Report - 2021-173
This item has attachments. 

1.2020 Consolidated Financial Statements and External Audit Findings Report - 2021-173.pdf
2.Attachment-1 City of Guelph 2020 Consolidated Financial Statements (Draft).pdf
3.Attachment-2 The Elliott Community 2020 Audited Financial Statements.pdf
4.Attachment-3 Downtown Guelph Business Association 2020 Audited Financial Statements (Draft).pdf
5.Attachment-4 Wellington-Dufferin-Guelph Public Health 2020 Audited Financial Statements.pdf
6.Attachment-5 City of Guelph 2020 External Audit Findings Report.pdf
7.Staff Presentation - 2020 Consolidated Financial Statements.pdf

  • That the City of Guelph 2020 Consolidated Financial Statements and External Audit Findings Report, dated June 28, 2021, be approved.

6.5
Budget Policy Update - 2021-172
This item has attachments. 

1.Budget Policy Update - 2021-172.pdf
2.Attachment 1 - Budget Policy.pdf
    1. That the General Operating and Capital Budget Policy be repealed and replaced with the Budget Policy as included in Attachment-1 of the Budget Policy Update report dated June 7, 2021.
    2. That the Budget Policy, as presented in the report titled “Budget Policy Update – 2021-172” and dated June 7, 2021, be amended to clarify that any revision to the budget in budget confirmation years be as a simple majority only and not a 2/3 “super majority”; and, that the City’s Procedural By-law be also amended accordingly.
    Voting in Favour: (12)Councillor MacKinnon, Councillor O'Rourke, Councillor Salisbury, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

7.
Items for Discussion
 

7.1
Vote from Home Service Pilot for the 2022 Municipal Election - 2021-170
This item has attachments. 

1.Vote from Home Service Pilot for the 2022 Municipal Election - 2021-170.pdf
2.Attachment-1 Vote from home service by-law.pdf
3.Attachment-2 Motion by AAC sub-committee.pdf
4.General Correspondence - Revised Agenda - Vote from Home Service Pilot for the 2022 Municipal Election.pdf

The following delegates spoke regarding this item:
Deborah Stienstra
Lorelei Root
Dr. Aaron Smith
Colin Perkins
Jason Dalgleish
Brooke Sillaby

  • Moved ByCouncillor Downer
    Seconded ByCouncillor Goller

    That the matter of mail-in voting, with use of a marked electronic ballot, be referred to the City Clerk's Office for review, recommendations and report back to City Council by Q4 2021.

    Voting in Favour: (12)Councillor MacKinnon, Councillor O'Rourke, Councillor Salisbury, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

7.2
Guelph Trail Master Plan - 2021-147
This item has attachments. 

1.Guelph Trail Master Plan - 2021-147.pdf
2.Attachment-1 Guelph Trail Master Plan, dated May 2021.pdf
3.Attachment-2 Proposed Trail Map.pdf
4.Attachment-3 Implementation Map.pdf
5.Attachment-4 City Building New Trail Priority Evaluation.pdf
6.Attachment-5 Trans Canada Trail Update.pdf
7.Attachment-6 Council Presentation.pdf
8.General Correspondence - Guelph Trail Master Plan - 2021-147.pdf
9.Crowe - Presentation.pdf
10.General Correspondence - Revised Agenda - Guelph Trail Master Plan - 2021-147 - June 28 City Council.pdf
11.Darmon - Correspondence.pdf

The following delegates spoke regarding this item:
John Fisher
Anne Crowe
Mike Darmon
Martin Collier

  • Moved ByCouncillor Allt
    Seconded ByCouncillor Goller
    1. That the Guelph Trail Master Plan dated May 2021, included as Attachment-1 to this report, be approved.
    2. That the funding requirements for the Guelph Trail Master Plan be considered in future operating and capital budgets in order to implement the recommendations of the master plan.
    3. That Project 12 identified in the Evaluation of Priority Projects Table of the Guelph Trail Master Plan be identified as an A ranking of potential phasing and that Staff be directed to report to Council within 6 months on short term actionable trail connectivity solutions related to this project.
    Voting in Favour: (11)Councillor Salisbury, Councillor O'Rourke, Councillor MacKinnon, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Allt, and Mayor Guthrie
    Voting Against: (1)Councillor Bell
    Carried (11 to 1)
  • New Motion
    Moved ByCouncillor Goller
    Seconded ByCouncillor Gordon

    That Staff be directed to investigate the feasibility of a northern street level to underpass trail connectivity solution at the Speedvale Avenue bridge; and that staff apply this potential connectivity solution to the ‘Decision making criteria for city building projects’ outlined in the Guelph Trail Master Plan to inform future budget processes.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)

    Point of Order

    Councillor Salisbury raised a point of order requesting clarification on whether Councillor Bell voted in the affirmative on the new motion.

    Mayor Guthrie confirmed that Councillor Bell did vote in the affirmative on the new motion.


7.3
Update on Subsidy Policy - 2021-153
This item has attachments. 

1.Update on Subsidy Policy - 2021-153.pdf
  • Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That Council approve updating the Subsidy Policy to allow for the acceptance of additional income documents in order to grant subsidy access to people facing sudden or unexpected life-changing economic events.
    2. That a one-year pilot of a second-tier Subsidy Program estimated to be $250,000 be considered as part of the 2022 budget.
  • Amendment:
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That the one-year pilot, estimated to cost $385,000, include three-tiers of income below the Low Income Cut-Off (LICO) measure that would apply to the Affordable Bus Program for 2022, where approved applicants within the three income tiers would be eligible for monthly bus passes at rates of $4 (95% discount), $20 (75% discount), or $37.50 (53% discount), be considered in the 2022 budget.
    Voting in Favour: (12)Councillor Salisbury, Councillor O'Rourke, Councillor MacKinnon, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)
  • Motion as Amended:
    Moved ByCouncillor MacKinnon
    Seconded ByCouncillor Goller
    1. That Council approve updating the Subsidy Policy to allow for the acceptance of additional income documents in order to grant subsidy access to people facing sudden or unexpected life-changing economic events.
    2. That the one-year pilot, estimated to cost $385,000, include three-tiers of income below the Low Income Cut-Off (LICO) measure that would apply to the Affordable Bus Program for 2022, where approved applicants within the three income tiers would be eligible for monthly bus passes at rates of $4 (95% discount), $20 (75% discount), or $37.50 (53% discount), be considered in the 2022 budget.
    Voting in Favour: (12)Councillor Salisbury, Councillor MacKinnon, Councillor O'Rourke, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

7.4
Capital Program Resourcing Strategy - 2021-39
This item has attachments. 

1.Capital Program Resourcing Strategy - 2021-39.pdf
2.Attachment 1 - Summary of Resources Required.pdf
3.Staff Presentation Capital Program Resourcing Strategy.pdf
  • Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Gordon

    That the Capital Program Resourcing Strategy, as described in report Capital Program Resourcing Strategy dated June 7, 2021, be approved.

  • Amendment:
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Billings

    That council approve the immediate conversion of 16 of the current 22 contract positions to Full-Time Permanent positions, as per the Capital Program Resourcing Strategy, and that the remaining 37 FTE’s as described in the Capital Program Resourcing Strategy report dated June 7, 2021, be approved in principle and brought forward in subsequent budgets for further council consideration.

    Voting in Favour: (12)Mayor Guthrie, Councillor Allt, Councillor Bell, Councillor Billings, Councillor MacKinnon, Councillor Salisbury, Councillor O'Rourke, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, and Councillor Caron
    Carried (12 to 0)
  • Motion as Amended:
    Moved ByCouncillor O'Rourke
    Seconded ByCouncillor Gordon

    That council approve the immediate conversion of 16 of the current 22 contract positions to Full-Time Permanent positions, as per the Capital Program Resourcing Strategy, and that the remaining 37 FTE’s as described in the Capital Program Resourcing Strategy report dated June 7, 2021, be approved in principle and brought forward in subsequent budgets for further council consideration.

    Voting in Favour: (11)Mayor Guthrie, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Voting Against: (1)Councillor Gibson
    Carried (11 to 1)

    Council recessed at 9:16 p.m. and reconvened at 9:26 p.m.


7.5
Guelph. Future Ready Progress Report, 2021-168
This item has attachments. 

1.Guelph. Future Ready Progress Report - 2021-168.pdf
2.Attachment-1 Link to the Digital Component of the Future Ready Progress Report.pdf
3.Attachment-2 Overview of Strategic Priority Areas KPIs and Strategic Initiatives.pdf
4.Attachment-3 Updates to Strategic Plan Documentation.pdf

Scott Stewart, Chief Administrative Officer, provided introductory remarks on the Guelph. Future Ready Progress Report. 

Jodie Sales, General Manager, Strategy, Innovation and Intergovernmental Services, provided a tour of the online Progress Report portal. 

  • Moved ByCouncillor Salisbury
    Seconded ByCouncillor O'Rourke

    That the Guelph. Future Ready Progress Report, dated June 28, 2021, be approved.

    Voting in Favour: (12)Councillor Salisbury, Councillor O'Rourke, Councillor MacKinnon, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

8.
By-laws
 

  • Moved ByCouncillor Goller
    Seconded ByCouncillor Gordon

    That by-law numbers (2021)-20615 to (2021)-20616, inclusive, are hereby passed.

    Voting in Favour: (12)Councillor MacKinnon, Councillor O'Rourke, Councillor Salisbury, Councillor Gordon, Councillor Goller, Councillor Gibson, Councillor Downer, Councillor Caron, Councillor Billings, Councillor Bell, Councillor Allt, and Mayor Guthrie
    Carried (12 to 0)

9.
Mayor’s Announcements
 

Councillor Goller announced a virtual information session being held on June 29 at 7:00 p.m. regarding the County of Wellington's proposed transitional housing project at 65 Delhi Street. Further details are available at www.ward2guelph.ca. 

10.
Adjournment
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Gordon

    That the meeting be adjourned (9:48 p.m.). 

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (12 to 0)
No Item Selected