Minutes of Committee of the Whole Meeting

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Council:
  • Mayor C. Guthrie
  • Councillor P. Allt
  • Councillor B. Bell
  • Councillor C. Billings
  • Councillor L. Caron
  • Councillor C. Downer
  • Councillor D. Gibson
  • Councillor R. Goller
  • Councillor J. Gordon
  • Councillor J. Hofland
  • Councillor M. MacKinnon
  • Councillor D. O'Rourke
  • Councillor M. Salisbury
Staff:
  • S. Stewart, Chief Administrative Officer
  • C. Clack-Bush, Deputy Chief Administrative Officer, Public Services
  • J. Holmes, Deputy Chief Administrative Officer, Infrastructure, Development and Enterprise Services
  • T. Lee, Deputy Chief Administrative Officer, Corporate Services
  • A. Vilkko, General Manager, Facilities and Energy Management
  • K. Walkey, General Manager, Planning and Building Services
  • G. Clark, Manager Financial Strategy Long Term Planning
  • R. Templeton Landscape Planner
  • I. Scott, Manager Facility Design and Construction
  • S. O'Brien, General Manager, City Clerk's Office/City Clerk
  • L. Cline, Council and Committee Coordinator
  • G. Meades, Council and Committee Coordinator

2.
Call to Order - Mayor
 

Mayor Guthrie called the meeting to order (2:00 p.m.). 

3.
Staff Recognitions
 

Councillor O'Rourke presented the following staff recognitions:

Stephanie Slaman was recognized for receiving her Ec.D. Certification from the Economic Developers Association of Canada.

The City of Guelphs Healthy Landscapes Program was recognized for receiving the Ontario Water Works Associations 2021 Award of Excellence for Public Education and Awareness.

4.
Service Area - Governance 
 

5.
Consent Agenda - Governance 
 

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Allt

    That the October 4, 2021 Consent Agenda - Governance as identified below, be adopted:

5.1
Public Petitions Policy - 2021-279
This item has attachments. 

1.Public Petitions Policy - 2021-279.pdf
2.Attachment-1 Public Petitions Policy.pdf
    1. That the Public Petitions Policy, included as Attachment-1 to the Public Petitions Policy report dated October 4, 2021, be approved.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (13 to 0)

7.
Service Area - Infrastructure, Development and Enterprise Services 
 

Councillor O'Rourke assumed the chair.

8.
Consent Agenda - Infrastructure, Development and Enterprise Services
 

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Billings

    That the October 4, 2021 Consent Agenda - Infrastructure, Development and Enterprise Services as identified below, be adopted:

8.1
MTO Connecting Links Program 2022 2023 - York Road Phase 3 - 2021-292
This item has attachments. 

1.MTO Connecting Links Program 2022 2023 - York Road Phase 3 - 2021-292.pdf
    1. That staff be authorized to submit an application to the Ministry of Transportation with respect to the 2022-2023 Connecting Links Program for the reconstruction of York Road from Stevenson Street to Victoria Road.
    2. That staff be authorized to confirm to the Ministry of Transportation that Council:
      1. supports of the project identified in the application;
      2. confirms that capital funding is available for the municipal contribution component; and,
      3. agrees that if the application is successful, the municipality will proceed with the project in accordance with the timelines specified in the application.

8.2
Environmental Policies Update - 2021-281
This item has attachments. 

1.Environmental Policies Update - 2021-281.pdf
2.Attachment-1 Leak Forgiveness Credit Policy.pdf
3.Attachment-2 Sewer Abatement Credit Policy.pdf
    1. That the Leak Forgiveness Credit Policy as recommended through report titled Environmental Policies Update dated October 4, 2021 be approved.
    2. That the Sewer Abatement Credit Policy as recommended through report titled Environmental Policies Update dated October 4, 2021 be approved.
    3. That the General Manager, Environmental Services be delegated authority to amend the procedures attached to the Leak Forgiveness Credit Policy and the Sewer Abatement Credit Policy as Appendix-1.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (13 to 0)

9.
Items for Discussion - Infrastructure, Development and Enterprise Services
 

9.1
649 Scottsdale Drive - Refusal to Issue Tree Permit - 2021-289
This item has attachments. 

1.649 Scottsdale Drive - Refusal to Issue Tree Permit - 2021-289.pdf
2.Attachment-1 Location Map of Subject Property.pdf
3.Attachment-2 Aerial Photograph of the Subject Lands.pdf
4.Attachment-3 Cover Letter and Completed Application Form .pdf
5.Attachment-4 Tree Inspection Report.pdf
6.Attachment-5 Proposed Landscape Plans.pdf
7.Attachment-6 Images of Trees.pdf
8.Attachment-7 Refusal to Issue Permit Letter.pdf
9.Correspondence - Haley Johnston.pdf

The following delegates spoke on the matter:
Paul Brydges
Matthew Organ

  • Moved ByCouncillor Hofland
    Seconded ByCouncillor Downer
    1. That Council support the staff issued Refusal to Issue Permit, as per the Private Tree Bylaw for 649 Scottsdale Drive.
    Voting in Favour: (11)Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Voting Against: (2)Mayor Guthrie, and Councillor Gibson
    Carried (11 to 2)

9.2
Real Estate Assets Update - 2021-277
This item has attachments. 

1.Real Estate Assets Update - 2021-277.pdf
2.Attachment-1 Real Estate Assets Update Presentation.pdf
3.Attachment-2 Drill Hall Market Sounding Study.pdf

Ian Scott, Manager Facility Design and Construction provided a presentation on the topic.

  • Main Motion
    Moved ByCouncillor Hofland
    Seconded ByCouncillor Goller
    1. That the City proceed with preparing an open proposal to solicit uses for the property at 72 Farquhar Street in conjunction with finalizing the stabilization of the property.
    2. That upon completion of the stabilization, the Drill Hall shall be secured as is until a suitable community use is found that is financially viable without the need for additional City funding.
    3. That staff proceed to stabilize 341 Forestell Road and Carter Farm over the next three years.
    4. That staff report back to City Council in Q4 2022 to provide an update on the remaining listed properties of interest.
  • First Amendment to the Main Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor Goller

    2. That upon completion of the stabilization, the Drill Hall shall be secured as is until a suitable community use is found.

    Voting in Favour: (9)Mayor Guthrie, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, and Councillor Caron
    Voting Against: (4)Councillor Gibson, Councillor Bell, Councillor MacKinnon, and Councillor Billings
    Carried (9 to 4)
  • Second Amendment to the Main Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor Allt

    3. That staff proceed to stabilize 341 Forestell Road and Carter Farm over the next two years.

    Voting in Favour: (12)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Voting Against: (1)Councillor MacKinnon
    Carried (12 to 1)
  • Third Amendment to the Main Motion
    Moved ByCouncillor Caron
    Seconded ByCouncillor Gordon

    5. That staff initiate an Expression of Interest process for the Carter Farm property in Q1 of 2022.

    Voting in Favour: (8)Mayor Guthrie, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, and Councillor Caron
    Voting Against: (5)Councillor Gibson, Councillor Bell, Councillor MacKinnon, Councillor O'Rourke, and Councillor Billings
    Carried (8 to 5)
  • Main Motion as Amended
    Moved ByCouncillor Hofland
    Seconded ByCouncillor Goller
    1. That the City proceed with preparing an open proposal to solicit uses for the property at 72 Farquhar Street in conjunction with finalizing the stabilization of the property.
    2. That upon completion of the stabilization, the Drill Hall shall be secured as is until a suitable community use is found.
    3. That staff proceed to stabilize 341 Forestell Road and Carter Farm over the next two years.
    4. That staff report back to City Council in Q4 2022 to provide an update on the remaining listed properties of interest.
    5. That staff initiate an Expression of Interest process for the Carter Farm property in Q1 of 2022.
    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (13 to 0)

11.
Adjournment
 

  • Moved ByCouncillor Billings
    Seconded ByCouncillor Hofland

    That the meeting be adjourned (4:46 p.m.). 

    Voting in Favour: (13)Mayor Guthrie, Councillor Gibson, Councillor Bell, Councillor Gordon, Councillor Goller, Councillor Allt, Councillor Hofland, Councillor Salisbury, Councillor Downer, Councillor MacKinnon, Councillor O'Rourke, Councillor Billings, and Councillor Caron
    Carried (13 to 0)
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