Committee of the WholeMeeting AgendaTuesday, September 07, 2021 at 1:00 P.m. - 8:00 P.m.Remote meeting live streamed on guelph.ca/liveChanges to the original agenda are noted with an asterisk "*". To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 179 071 5279.1.Notice of Electronic Participation 1.1Committee of the Whole This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-Law (2021)-20590. 2.Call to Order - Mayor 2.1Disclosure of Pecuniary Interest and General Nature Thereof 3.Authority to move into closed meeting Recommendation:That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:3.1Disclosure of Pecuniary Interest and General Nature Thereof (closed items) Public Comments: 3.2Information Technology Security Assessment Results and Actions, 2021-259 Public Comments: Section 239(2)(a) of the Municipal Act relating to the security of the property of the municipality or local board. 3.3Community Energy Initiative Update Public Comments: Section 239(2)(b), (f) and (i) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 4.Open Meeting - 2:00 p.m. 4.1Closed Meeting Summary 5.Staff Recognitions 5.1AMCTO 2021 E.A. Danby Award James Krauter, Manager, Taxation and Revenue/Deputy TreasurerGreg Bedard, Supervisor, Taxation and RevenueRita Pezzano, Property Tax AnalystMathew Thomas, Manager, Strategy and Design Services Mike DeManche, Corporate Applications AnalystClaire Lin, Data AdministratorMike Bartholomew, GIS AnalystDavid Boyle, Manager, Information Technology InfrastructureJeremy Smith, Server SpecialistHelen Chen, Network Security Specialist6.Service Area - Governance Chair - Mayor Guthrie7.Items for Discussion - Governance The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.7.1Managing the Impacts of COVID-19 - Update Number 9 Presentation:Christopher Beveridge, Director, Health Protection, Wellington-Dufferin-Guelph Public HealthColleen Clack-Bush, Acting Chief Administrative Officer Report to be included on revised agenda.8.Service Area Chair and Staff Announcements 9.Service Area - Public Services Chair - Councillor MacKinnon10.Consent Agenda - Public Services The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.10.1Business Licensing - Payday Loan Establishments, 2021-255 1.Payday Loan Establishments - 2021-255.pdfRecommendation:That By-law Number (2009)-18855 be amended to include licensing of Payday Loan Establishments.That By-law Number (2020)-20550 be amended to include licensing fees for Payday Loan Establishments.11.Items for Discussion - Public Services The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.11.1Third Party Trail Agreements, 2021-249 1.Third Party Trail Agreements - 2021-249.pdf2.Attachment 1_GHTC_RapidsSideTrail.pdf3.Attachment 2_GHTC_MariannesTrail.pdf4.Attachment 3_GHTC_RolandTOEdinburgh.pdf5.Attachment 4_GHTC Proposal.pdfPresentation:Gene Matthews, General Manager, ParksRecommendation:That staff be authorized to enter into a three-party license agreement between the City of Guelph, Guelph Hiking Trail Club and Grand River Conservation Authority as outlined in the Public Services Report 2021-249 dated September 7, 2021, subject to the form and content being satisfactory to the Deputy Chief Administrative Officer of Public Services and the City Solicitor.12.Service Area Chair and Staff Announcements 13.Service Area - Audit Chair - Councillor Allt 14.Consent Agenda - Audit The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.14.1Specified Auditing Procedures Report on Compliance with Long-Term Care Services Agreement, 2021-250 1.Specified Auditing Procedures Report on Compliance with Long-Term Care Services Agreement - 2021-250.pdf2.Attachment -1 2021 The Elliott Specified Audit Procedures Report.pdf3.Attachment-2 Letter from KPMG.pdfRecommendation:That staff be directed to initiate an update to the 2015 Long-Term Care Services Agreement, in accordance with report 2021-250, with The Elliott Community including a review of the Indirect Cost Allocation Schedule.15.Service Area Chair and Staff Announcements 16.Service Area - Infrastructure, Development and Enterprise Services Chair - Councillor O'Rourke17.Items for Discussion - Infrastructure, Development and Enterprise Services The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.17.1Our Energy Guelph Two-Year Progress Report, 2021-266 1.Our Energy Guelph Two-Year Progress Report - 2021-266.pdf2.Attachment-1 Our Energy Guelph Annual Report for Year Ending August 31, 2021.pdf3.Attachment-2 Our Energy Guelph Presentation - Moving Together Toward Net Zero.pdfPresentation:Alex Chapman, Our Energy GuelphRecommendation:That Council receive the Our Energy Guelph Annual Report for Year Ending August 31, 2021.18.Service Area Chair and Staff Announcements 19.Adjournment No Item Selected This item has no attachments1.Third Party Trail Agreements - 2021-249.pdf2.Attachment 1_GHTC_RapidsSideTrail.pdf3.Attachment 2_GHTC_MariannesTrail.pdf4.Attachment 3_GHTC_RolandTOEdinburgh.pdf5.Attachment 4_GHTC Proposal.pdf1.Specified Auditing Procedures Report on Compliance with Long-Term Care Services Agreement - 2021-250.pdf2.Attachment -1 2021 The Elliott Specified Audit Procedures Report.pdf3.Attachment-2 Letter from KPMG.pdf1.Our Energy Guelph Two-Year Progress Report - 2021-266.pdf2.Attachment-1 Our Energy Guelph Annual Report for Year Ending August 31, 2021.pdf3.Attachment-2 Our Energy Guelph Presentation - Moving Together Toward Net Zero.pdf1.Payday Loan Establishments - 2021-255.pdf