Committee of the Whole
Meeting Agenda

Tuesday, September 07, 2021 at 1:00 P.m. - 8:00 P.m.

Remote meeting live streamed on guelph.ca/live

Changes to the original agenda are noted with an asterisk "*". 

 

To contain the spread of COVID-19, Committee of the Whole Meetings are being held electronically and are live streamed at guelph.ca/live 

 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 179 071 5279.

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1.

Notice of Electronic Participation

1.1

Committee of the Whole

This meeting will be held by Electronic Participation in accordance with City of Guelph Procedural By-Law (2021)-20590. 

2.

Call to Order - Mayor

2.1

Disclosure of Pecuniary Interest and General Nature Thereof

3.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to The Municipal Act, to consider:

3.1

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

3.2

Information Technology Security Assessment Results and Actions, 2021-259

Section 239(2)(a) of the Municipal Act relating to the security of the property of the municipality or local board. 

3.3

Community Energy Initiative Update

Section 239(2)(b), (f) and (i) of the Municipal Act relating to personal matters about an identifiable individual, including municipal or local board employees; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. 

4.

Open Meeting - 2:00 p.m.

4.1

Closed Meeting Summary

5.

Staff Recognitions

5.1

AMCTO 2021 E.A. Danby Award

James Krauter, Manager, Taxation and Revenue/Deputy Treasurer
Greg Bedard, Supervisor, Taxation and Revenue
Rita Pezzano, Property Tax Analyst
Mathew Thomas, Manager, Strategy and Design Services 
Mike DeManche, Corporate Applications Analyst
Claire Lin, Data Administrator
Mike Bartholomew, GIS Analyst
David Boyle, Manager, Information Technology Infrastructure
Jeremy Smith, Server Specialist
Helen Chen, Network Security Specialist

6.

Service Area - Governance 

Chair - Mayor Guthrie

7.

Items for Discussion - Governance 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

7.1

Managing the Impacts of COVID-19 - Update Number 9

Presentation:
Christopher Beveridge, Director, Health Protection, Wellington-Dufferin-Guelph Public Health
Colleen Clack-Bush, Acting Chief Administrative Officer

Report to be included on revised agenda.

8.

Service Area Chair and Staff Announcements 

9.

Service Area - Public Services 

Chair - Councillor MacKinnon

10.

Consent Agenda - Public Services 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

10.1

Business Licensing - Payday Loan Establishments, 2021-255

• Recommendation:
  1. That By-law Number (2009)-18855 be amended to include licensing of Payday Loan Establishments.
  2. That By-law Number (2020)-20550 be amended to include licensing fees for Payday Loan Establishments.

11.

Items for Discussion - Public Services 

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

11.1

Third Party Trail Agreements, 2021-249

Presentation:
Gene Matthews, General Manager, Parks

• Recommendation:
  1. That staff be authorized to enter into a three-party license agreement between the City of Guelph, Guelph Hiking Trail Club and Grand River Conservation Authority as outlined in the Public Services Report 2021-249 dated September 7, 2021, subject to the form and content being satisfactory to the Deputy Chief Administrative Officer of Public Services and the City Solicitor.

12.

Service Area Chair and Staff Announcements 

13.

Service Area - Audit 

Chair - Councillor Allt 

14.

Consent Agenda - Audit 

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration.  If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

14.1

Specified Auditing Procedures Report on Compliance with Long-Term Care Services Agreement, 2021-250

• Recommendation:
  1. That staff be directed to initiate an update to the 2015 Long-Term Care Services Agreement, in accordance with report 2021-250, with The Elliott Community including a review of the Indirect Cost Allocation Schedule.

15.

Service Area Chair and Staff Announcements

16.

Service Area - Infrastructure, Development and Enterprise Services 

Chair - Councillor O'Rourke

17.

Items for Discussion - Infrastructure, Development and Enterprise Services

The following items have been extracted from Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

17.1

Our Energy Guelph Two-Year Progress Report, 2021-266

Presentation:
Alex Chapman, Our Energy Guelph

• Recommendation:
  1. That Council receive the Our Energy Guelph Annual Report for Year Ending August 31, 2021.

18.

Service Area Chair and Staff Announcements 

19.

Adjournment