City Council
Revised Meeting Agenda

Tuesday, May 28, 2024 at 5:00 P.m. - 10:00 P.m.

Council Chambers

Guelph City Hall, 1 Carden Street

Changes to the original agenda are noted with an asterisk "*".

City Council meetings are live streamed at guelph.ca/live. Visit guelph.ca/delegate to submit correspondence or register to speak before Council regarding an item on this agenda. 

To listen to the meeting over the phone, call 1-416-216-5643 and enter access code 2345 813 8343.

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1.

Call to Order

1.1

Disclosure of Pecuniary Interest and General Nature Thereof

2.

Authority to move into closed meeting

• Recommendation:

  That the Council of the City of Guelph now hold a meeting that is closed to the public, pursuant to the Municipal Act, to consider:

2.1

Call to Order (closed meeting)

2.2

Disclosure of Pecuniary Interest and General Nature Thereof (closed items)

2.3

Confirmation of Minutes for the closed Council meetings 

2.4

May 2024 Public Appointments to Advisory Committees of Council, 2024-233

Section 239(2)(b) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees.

2.5

Service Rationalization Review - Centralization of Back-Office Support Functions - 2024-277

Section 239(2)(b)(d) and (k) of the Municipal Act, personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

3.

Closed Meeting Summary

4.

Open Meeting – 6:00 p.m.

4.1

O Canada

4.2

Silent Reflection

4.3

Indigenous Territorial Acknowledgement

4.4

Disclosure of Pecuniary Interest and General Nature Thereof

5.

Confirmation of Open Minutes

• Recommendation:
  1. That the minutes of the open Council Meetings held April 9 and 16, 2024, be confirmed as recorded and without being read.

6.

Committee of the Whole Consent Report

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Committee of the Whole Consent Report, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

6.1

Ontario Health – Multi-Sector Service Accountability Agreement, Declaration of Compliance, 2024-214

• Recommendation:
  1. That the Mayor be authorized to sign the Declaration of Compliance for the Ontario Health Multi-Sector Service Accountability Agreement for the period of April 1, 2023 to March 31, 2024.

6.2

Court Services: Transfer of Part III and Part IX Prosecutions under the Provincial Offences Act to the City of Guelph and implementation of Administrative Penalty System for Parking , 2024-100

• Recommendation:
  1. That the Staff Report entitled “Court Services: Transfer of Part III and Part IX Prosecutions under the Provincial Offences Act to the City of Guelph and implementation of Administrative Penalty System for Parking Infractions”, dated May 15, 2024, be received.
  2. That Council authorize the Mayor and City Clerk, or their respective delegates, to execute the Interim Transfer Agreement with His Majesty The King In Right Of Ontario As Represented By The Attorney General, a side agreement with the Crown Attorney for Wellington County regarding prosecutorial intervention, and any other documents as may be necessary or desirable from time to time related to the transfer of prosecutions commenced under Parts III and IX of the Provincial Offences Act from the Ministry of the Attorney General to the City of Guelph, each in a form satisfactory to the City Solicitor.
  3. That City staff be directed to proceed with the implementation of an Administrative Penalty System for parking infractions and directed to bring forward the necessary by-laws and policies required to implement and administer the Administrative Penalty System for Council’s consideration.
  4. That Council authorize the Deputy Chief Administrative Officer of Public Services and Deputy Chief Administrative Officer of Corporate Services, or their respective delegates, to execute agreements with His Majesty the King in Right of Ontario As Represented by the Minister of Transport as may be necessary to implement the APS, each in a form satisfactory to the City Solicitor.

6.3

2023 Year-end Capital Budget Monitoring Report - 2024-216

• Recommendation:
  1. That the adjustments detailed on Attachment-3 of the 2023 Year-end Capital Budget Monitoring Report dated May 14, 2023, be approved.
  2. That Council approve the early ordering of seven replacement ambulances, three budgeted in 2025 and four budgeted in 2026 in PM0010 in the 2024-2027 multi-year budget that was adopted on November 29, 2023, for a total commitment of $1,768,600 over the two years.

6.4

2023 Long-term Financial Statement: Reserves and Debt, 2024-219

• Recommendation:
  1. That a Tree Compensation reserve fund (365) be opened to fund tree planting activities from fees collected under the Tree By-law (2010)-19058 or successor by-laws.
  2. That a Property Assessed Clean Energy Funding reserve fund (305) be established to record and track grant funding received from the Federation of Canadian Municipalities and the disbursement of funds.
  3. That the Property Assessed Clean Energy reserve fund (362) be renamed PACE Loan Loss Provision reserve fund and that the purpose and terms are updated as outlined in this report.
  4. That $500 thousand be transferred from the Stormwater Contingency reserve (359) to the Stormwater Capital reserve fund (165) in 2024.

6.5

Mayoral Direction B4 – Temporary Structured Encampment, 2024-232

Correspondence:
*JJ Salmon

• Recommendation:
  1. That the report titled Mayoral Direction B4 -Temporary Structured Encampment dated May 15, 2024, be received.
  2. That staff be directed to forward a copy of this report to the Joint Social Services and Land Ambulance Committee for information.
  3. That City staff identify any potential suitable municipally owned sites including site servicing requirements, zoning requirements and other necessary approval processes, as well as identify potential cost implications to the City for site preparation;
  4. That City Council request that County of Wellington’s Housing Services staff work with City staff to evaluate and determine the viability and suitability of the of the Guelph Tiny Homes Coalition’s proposal and gauge the County’s potential involvement in the project; and that staff report back to City Council no later than July 2024, or sooner.
  5. That Guelph City Council respectfully requests that if the County of Wellington Housing Services staff determines that the Tiny Homes Coalition proposal is not viable, that the County provide an alternative accessible solution be presented to address people living in encampments in Guelph, including a winter plan to support people experiencing homelessness, and that County staff report back to the Joint Social Services and Land Ambulance Committee in appropriate timing to accommodate people for winter 2024-25.

7.

Council Consent Agenda

The following resolutions have been prepared to facilitate Council’s consideration of various matters and are suggested for consideration. If Council wishes to address a specific report in isolation of the Consent Agenda, please identify the item. It will be extracted and dealt with separately as part of the Items for Discussion.

7.1

May 2024 Public Appointments to Advisory Committees of Council , 2024-234

• Recommendation:

  Motions regarding appointments to Heritage Guelph and the Waste Resource Innovation Centre Public Liaison Advisory Committee will be brought forward following City Council’s closed meeting discussion on May 28, 2024, regarding closed staff report 2024-233 May 2024 Public Appointments to Advisory Committees of Council.

8.

Items for Discussion

The following items have been extracted from the Committee of the Whole Consent Report and the Council Consent Agenda and will be considered separately. These items have been extracted either at the request of a member of Council or because they include a presentation and/or delegations.

8.1

2023 Year-end Operating Budget Monitoring Report and Surplus Allocation and Deficit Funding - 2024-215

Delegations:
*John Fisher, G2G Guelph Trailway

• Recommendation:
  1. That the 2023 tax supported operating surplus of $3,863,029 be allocated to or funded from the City’s reserve and reserve funds as follows:
     1. Transfer $294,319 from the Library Operating Contingency Reserve (102) in accordance with the request from the Library Board.
     2. Transfer $36,748 to the Police Operating Contingency Reserve (115) in accordance with the request from the Guelph Police Board.
     3. Transfer $417,211 to the Environment and Utility Reserve (198) for revenue surplus from the sale of recycled goods.
     4. Transfer $3,703,389 to the Tax Rate Operating Contingency Reserve (180).
  2. That the 2023 non-tax supported operating surplus of $3,414,200 be allocated to or funded from the non-tax supported City reserve and reserve funds as follows:
     1. Transfer the Water Services surplus of $2,588,627 to the Water Capital Reserve Fund (152).
     2. Transfer the Wastewater Services surplus of $1,146,371 to the Wastewater Capital Reserve Fund (153).
     3. Transfer the Stormwater Services surplus of $547,567 to the Stormwater Capital Reserve Fund (165).
     4. Transfer the Building Services surplus of $953,564 to the Building Services OBC Stabilization Reserve Fund (188).
     5. Transfer $1,524,904 from the Parking Capital Reserve Fund (151) to fund the parking deficit.
     6. Transfer $297,026 from the Courts Operating Contingency Reserve Fund (211) to fund the Courts deficit

8.1.1

Guelph Police Service Operating Budget Surplus

8.2

2026 Municipal Election Alternative Voting Methods and Accessible Voting Service Enhancements, 2024-201, 2024-263

Delegations:
*James Brunet
*Cameron Shelley
*Anne Gajerski-Cauley
*Mike O'dah ziibing Ashkewe
*Susan Watson
*Jennifer Cameron
*Meg Harding
*Pia Muchal
*Ron East
*Lin Grist
*Dr. James Beare
*Richard Anstett
*Stan Kozak
*Colin Perkins
*Scott Frederick
*Matt Saunders
*Morgan Dandie
*Ian Flett
*Adam Donaldson
*David Suffling
*Lorelei Root

Correspondence:
*James Brunet
*Arden DeMarco
*Cameron Shelley
*Susan Watson
*Nelson Chukwuma, Conestoga Students Inc.
*Lin Grist
*Elizabeth Fontaine

• Recommendation:
  1. That Council approve free Guelph Transit service and free parking at Market Parkade on Election Day to support access and remove barriers to voting for the 2026 municipal and school board election.
  2. That Council approve the use of vote tabulators in the 2026 municipal and school board election.
  3. That Council approve the use of Vote by Mail and Vote from Home as the alternative voting method for the 2026 municipal and school board elections.
  4. That Guelph City Council directs the City Clerk’s Office to offer internet voting as an alternative voting method for the 2026 municipal and school board election subject to all security requirements and testing meeting the satisfaction of the City Clerk

8.2.1

Staff Memo: Clarification on Municipal Voting Methods Information - 2024-263

8.2.2

Upper Grand District School Board Letter: Municipal and School Elections

8.3

2024-2026 Council Appointment to the Downtown Guelph Business Association Board of Directors, 2024-235

• Recommendation:
  1. That Councillor ____ be appointed to the Downtown Guelph Business Association Board of Directors for a term ending November 15, 2026.

9.

By-laws

Resolution to adopt the By-laws (Councillor Richardson). 

• Recommendation:

  That By-laws (2024 ) - 20947 and (2024) - 20948 be approved subject to Section 284.11 (4) of the Municipal Act.

9.1

By-law Number (2024) - 20947 

A by-law to confirm the proceedings of a meeting of Guelph City Council held May 28, 2024.

9.2

By-law Number (2024) - 20948

A by-law to amend the Traffic and Parking By-law Number (2022) – 20698, as amended, being a By-law to regulate the use of Highways within the City of Guelph and the Traffic and Parking thereon.

10.

Mayor’s Announcements

Please provide any announcements, to the Mayor in writing, by 12 noon on the day of the Council meeting.

11.

Adjournment